Toolbox Talks

The simple Toolbox Talks checklist to make sure you're covering all the bases

You need to conduct Toolbox Talks in your workplace (The Occupational Health and Safety Act (OHSA)).

They are a way for you to give your employees safety information about their working environment. And involve them in the safety management at your workplace.

Running effective Toolbox Talks can be a challenge. And because you must have them regularly (at least once a week), makes it something you can't ignore.

To help make it easier, we've created a Toolbox Talks checklist. This will help you conduct simple, effective Toolbox Talks.

Let's have a look at your Toolbox Talks checklist

Your Toolbox Talks checklist

Choose a safety topic

  • Choose a topic that's relevant to the work your employees are doing, such as 'Working at heights'. The topic can also be topical such as 'HIV in the workplace'. A lot of trainers get stuck here, so to avoid that pitfall, click here.

Be prepared

  • Investigate the workplace for hazards relating to the topic.
  • Read over the material you plan to cover.
  • Make sure you're familiar with any regulations, guidelines and company rules relating to the day's topic.
  • Review reports of recent accidents on the site, including 'near misses'.

Actively involve employees in the meeting

  • Aim to link a real-life example (case study) to your Toolbox Talk topic.
  • Encourage employees to ask questions and make suggestions.
  • Give the best possible response to questions, and where you don't have any, offer to find answers you don't know.
  • Allow for time at the end of the meeting for questions and suggestions on any safety issue.
  • Ask your employees for feedback about the meeting.
  • Involve your employees in preparing for and/or leading future safety meetings.


  • Look at any complaints, concerns and suggestions your employees brought up.
  • Report back to them to let them know what will be done.
  • Keep records of each Toolbox Talks.
Remember, it takes more than a good Toolbox Talks session to create a safer work environment. Encourage safe work practices, and set an excellent safety example!

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Alexandr Grigorev


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