Four steps to follow after you've completed your health and safety audit
You have to conduct regular health and safety audits in your workplace to ensure that all health and safety systems are running smoothly. Not only is this a legal requirement under the Occupational Health and Safety Act (OHSA), but they'll also help you identify any workplace hazards, and implement corrective measures, before they lead to an unwanted accident.
Now, most of you know how to conduct a health and safety audit, and many of you already have conducted them in your workplaces. But once you've completed your audit, what must you do next?
Keep reading to find out
The four steps to follow after you've completed your health and safety audit are
STEP#1: Piece together a report
You must put together an Overview of Unsatisfactory Findings Report that documents all deviations you noted in the workplace during the audit, as well as all recommendations for improvement.
The auditor must define the situation he observed, and provide reasons for any deviations in the workplace, after which he and the responsible manager must sign the report.
STEP#2: Hold a pre-closing meeting
It's important for the auditor to hold a pre-closing meeting with the audit team over the following four points
- A review of all findings observed during the audit;
- Reach agreement on any critical, major or minor deviations;
Complete the Overview of Unsatisfactory Findings Report, with careful attention being given to the Auditor's general comments; and
- A critical deviation means that an entire part of your health and safety system isn't under control;
- A major deviation means that an area isn't following some of your health and safety procedures; and
- A minor deviation means a deviation that has no impact on your health and safety system.
Prepare the agenda for the closing meeting.
STEP#3: Closing meeting
The agenda for this meeting should include:
- Confirmation of the areas covered in the audit;
- Overview of deviations and corrective measures;
- General comments;
- Report availability; etc.
STEP#4: Post-closing activities
Here, the auditor should prepare a checklist with the deviations and corrective measures, and he must then ensure that you're carrying them out in the workplace
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