14 HSE management system procedures

You must have a Health and Safety Management System in your workplace. But it doesn't end there. You must develop and implement written procedures for these 14 activities to ensure your Health and Safety Management System is effective.

Read also - HSE management system checklist

The Health & Safety Advisor says to support your health and safety management effort and ensure consistency and continuity; you must document the following activities in the form of procedures.

Make sure you have written procedures for these 14 activities to support your Health and Safety Management System

  1. Hazard Identification: Risk Assessment and determination of risk controls;
  2. Legal requirements, (i.e. document how your company keeps up to date with health and safety legislation);
  3. Competence, training and awareness requirements;
  4. Internal communication with employees. You also need to communicate externally with contractors, visitors and other interested external parties. For example, government departments or neighbours;
  5. Participation and consultation regarding health and safety matters;
  6. Control of documents;
  7. Operational control: Your written safe work procedures;
  8. Emergency preparedness and response;
  9. Performance measurement and monitoring, (i.e. incident statistics; occupational hygiene surveys);
  10. Evaluate your compliance. Check if you're doing what you planned to do regarding health and safety management;
  11. Incident management. You must implement an incident reporting system and make sure all your employees report incidents, including the 'near misses'. In addition, conduct incident investigations for all incidents as defined in your incident investigation procedure.
  12. Non-conformance with standards, corrective and preventive actions;
  13. Control of records, for example, when do you dispose of medical surveillance records; and
  14. Audits: Internal and external. The Health & Safety Club says 'conducting a health and safety audit will help you identify existing deficiencies and establish safety and health programmes that are more effective and efficient.'
Developing and implementing written procedures for the above mentioned activities will help ensure your Health and Safety Management System is effective.

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