Working at home safety checklist

07 May 2020 - Flaaim

  1. It is the policy of the [Company] to ensure that each homeworker has a safe environment from which to work and that provided equipment should not cause health and safety concerns for the member of staff.

  2. All staff who work from home should use this Checklist. You should complete the checklist and flag up in the ‘employee comments’ section any areas where there may be potential problems and what you intend to do about them. Your line manager will need to be happy that your home environment is suitable, and therefore it is likely that a visit to your home will be necessary to verify this.

Name of employee (print):

Home address:

Date:

1. Temperature

The minimum temperature in a workplace should be at least 16C but a temperature of around 21-24C is normally considered comfortable for sedentary work. Are you able to provide and maintain this level of heating when required?

In hot weather a fan plus increased ventilation may be necessary to achieve a comfortable working temperature. Are you able to achieve a comfortable working temperature during periods of hot weather?

2. Lighting

It may be necessary to use task lighting (a portable desk lamp or similar) to provide a suitable level of lighting. This will improve the light level where required without causing glare on your screen from ambient light. Do you have a desk lamp or similar?

3. Ventilation

Is there adequate ventilation – for example if you have converted an area of your home into a study / office is there a means of providing ventilation?

4. Fire

The equipment you use for work and the configuration of your working area should not obstruct your means of escape or the means of escape for others. It is a general recommendation that smoke detectors are installed and maintained in your home.

Paper is combustible and electrical equipment can be a source of ignition. Good housekeeping should be practiced to reduce the risk of fire starting or developing in your home.

5. Space

Is there sufficient space available? Can you move about freely without bumping, twisting, stepping over or climbing on things?

Is there suitable storage space available for the work and are the floor and walls designed to take any additional loading caused by the work and equipment?

6. Electrical installations

[Company] is responsible for the equipment it supplies. Electrical sockets and other parts of the homeworker’s electrical system are the homeworker’s responsibility.

Does your home electrical installation provide sufficient protection: fuses/ circuit breakers, and are there a sufficient number of sockets available?

7. Work equipment provided by

[Company] has a duty to ensure that any equipment provided for the purpose of work is: safe, correct for the job, adequately maintained and proper information, instruction and training in its use is provided.

You will be required to bring equipment into a Company office for testing, inspection and maintenance as and when requested. Are you able to comply with this requirement?

8. Work equipment not provided by

It is advisable that the employee ensures any equipment used, which is not supplied by the company, is safe and fit for purpose. This requires it to be used and maintained in accordance with the manufacturer’s instructions.

List the equipment used for work activity but not supplied by and indicate if it is safe and “fit for purpose”.

Please also outline your access to a stable broadband connection. What average download speeds are you able to achieve?

Are there any factors about homeworking that could contribute to work related stress?

Workstation Assessment

1. Display Screen

2. Keyboard

3. Mouse, Trackball etc.

4. Software

You must only use software supplied by the Company for work purposes. Is the supplied software suitable for the task?

5. Furniture

6.Electrical supply

Lap tops / tablets

Like using desktop equipment people should be trained on how to minimise the risk and follow the principles outlined above.

This includes achieving an anatomically correct position, angling the screen so it can be seen clearly with minimal reflections, and taking frequent breaks if work is prolonged. Laptops should be placed on a firm surface at the right height for use.

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